Saturday, May 26, 2012

Tips to give Awesome Business Presentation






Few of us have been fortunate; most of us have been victims of "death by PowerPoint". Long, technically heavy, dry & business serious presentations has taken off ever since 1997 when it really took off with significant changes in Microsoft PowerPoint 97 and became widely available. Lots of people have presumed that business related presentation has to be content heavy and dry to display knowledge and seriousness. This often leaves the audience in a semi-catatonic state of mind, not listening or following, often resulting in the audience eager to make a run for the exit! This post is going to discuss some key ideas to keep in mind when you are presenting a new product, business proposal, research finding or sales pitch. It's going to engage your audience, communicate your message and make you look good! We're also going to have a look at some examples to see what mistakes not to make!

We're going to break this down into key points:

Your ppt presentation objectives.
Information; research, collecting & organising.
Aesthetics; theme, font & color.
Layout; slides, content & multimedia.
Supplementary materials; hand outs, pamphlets & notes.

Objectives

What are the objectives & parameters of your presentation?

Whether it be team meetings, annual meetings, sales, consulting or new product overview your presentation objectives need to be clearly defined. Presentations should be tailored to your target audience. For what purpose are they here and what information are they seeking? This is the very first step in building an enjoyable, engaging and most importantly informative presentation.


You must be aware of the parameters for the ppt such as how broad or specific the topic needs to be and other factors such as time, size of audience and characteristics of your audience i.e. mums and dads, shareholders, executives, team colleagues, department colleagues or customers.

Information

The type of information research, gathering and organising will largely depend on your presentation objectives and audience needs.

This is the stage where all the information required to make your presentation informative to the audience and in line with your objectives are collected and analysed. Organising the information is not vital yet, that will be required in the Layout stage of presentation building.

Research and collect any data that is relevant to your topic the visual layout of the data itself will be handled later. To emphasize it is extremely important to collect all relevant information, ensure their accuracy and be thorough.

Aesthetics

Here is where we begin looking at the aesthetics of the slides; themes, color, font type & font size. I highly recommend not using fancy font, repetitive bold, italics, underlining or strike through. This complicates and reduces the readability and impact of the content itself. Don't change font types in each slide and keep font size consistent i.e. headings, key points and sub points. Font color should also remain consistent throughout the slides, color can be used but sparingly and for emphasis. Other visual cues including fade away and sound effects should never ever ever be used! The only visual cue that can work effectively is content pop-up. This is where the slide appears with the heading only and as you list key points in your talk you can use the remote to make those dot points appear on the slide, no sound effects, fade-in or "fly" in, just appear.

Aesthetics are an important factor to consider in presentations, however content and its understandability always take priority. In saying that, good aesthetics should not be noticed since it is supplementing the material at hand.

Layout

How are you going to present your data, findings, product, performance or sales pitch?

These dynamics will determine the way you layout the information. It's important to keep in mind that even the slides are supplementary to your talk. Slides should not have significant meaning or useability without you. So what does this actually mean? It means that the content on the slides are kept to the essentials. Presenters in the past have a plethora amount of information and data causing information overload in each slide. This creates a difficulty for the audience in processing, reading, understanding and building questions for you in Q & A time. Presenters who overload slides with information need to trim the "fat". "Fat" here is the less significant but relevant data for the topic at hand i.e. there is an internal meeting on stock
For More info :http://www.slideworld.com/
Some sub topics in presentations are technical heavy. And whether you your audience is there for the technical content should have been decided in the objectives section. If it was no then cut out whatever "fat" possible from the slides. If it was a yes then spread the technical information over a number of slides by breaking the information into more consumable pieces or do some creative thinking in presentation method e.g. cluster histograms, line or distribution charts.

Layouts for chart organisations and processes should be kept as concise as possible. As a rule of thumb keep one process to one slide to maximum of two highly related or integrated processes. This will keep keep the readability and focus high for the audience and will simplify your discussion points for the slide. If it is a highly complex and long process or chart, again, break it down. Start with a simplified bird's eye view and then zero in on certain sections in subsequent slides.

Keep word counts to a minimum, use short and direct sentences. You can use your verbal material to expand and clarify any points you need. Where possible and appropriate use imagery that is in line with your discussion point, i.e. main qualitative KPI (Key Performance Indicator) maybe be team work, then use a sporting team image or it may be strengthening business relations with customers/vendors then an image of a handshake could be utilised. The utilisation of images is to provide visual stimulation and evoke curiosity amongst your audience. Your verbal material will be supplemented by the visuals.

If you are still having issues with the layout try story boarding, it will effectively help you plan the "story"and how you're going to tell it to the audience.

Supplementary materials

Since the slides are kept to essentials and some slides may not even have content but images only, it is and should be pointless to provide slide handouts. Instead provide supplementary materials to your audience that are relevant to the slides. These materials can range from complete company financial statements, product brochures, advertisement concepts, departmental KPI criteria report, sales performance or single page mission statements.

An audience take-away document can be made and handed-out after the presentation for those who want to review or pass on the keynotes. These types of material can be thorough since the audience do not have a time constraint to review the material.

If possible it is always useful in making auditory recordings of your presentation prior or during the actual presentation itself. This will allow the take-away supplementary material to compliment to the recordings and vice versa. I recommend making auditory pre-recordings of your presentation because it is more technically manageable with a time buffer to make edits and are readily available to distribute to the audience at the end via email or CD.

Remember, the slides are there to supplement your talk. So keep the slides to the essentials and use imagery where possible & appropriate to keep the audience visually engaged. Announce that supplementary materials will be provided and extensive materials handed out at the end. This will stop the audience from frantically taking notes down and falling behind with your presentation.
motivation ppt Is one of the way to  get rid on mental pressures


Some tips which must be remember before going to deak with any project

Planning - Have and work with a written business plan.time management ppt helps Alot while dong such planning
Core Customer - Identify who is your most profitable and loyal customer, and focus on those customers that will most likely buy your product or services in the quantity required for optimal profit.
Differentiate - Make sure that your company has an uncommon offering that is targeted toward your core customer that your business will "own" and leverage.
Invest in Your Sales Force - Get rid of your "C" players immediately. Invest whatever it takes to train and develop your "A" and "B" players to peak performance.
Improve Hiring Process of Sales Force - In our experience most companies do a very poor job in hiring salespeople. The assessment tools and interviewing processes they use produce a poor success rate. This costs companies a lot of money on the top line.
Find Top Talent - Evaluate every employee at least once a year. Get rid of your "C" players, and figure out which of your "B" players can be developed into "A" players.
Marketing - Great advertising and public relations is what attracts potential business to your sales force.

Monday, April 23, 2012

Make your Presentation Stunnning and take them to the New Levels with the Help of Powerpoint Templates



Before taking any businees plan we always think about his failure and success .If once it get implement our business plan  we have to take certain steps before it and , now it’s time to make a PowerPoint presentation for our business , which is one of the common occurrence in any business. We all have a common thought of many audiences that business PowerPoint presentations are boring and time wasting.As we all know  delivering a successful presentation can do wonders to us and our business. We have to make a presentation that attracts our investors and vendors and can awaken the cognitive powers of your audience.Free ppt template is one of the way to make our presentation effective and lucid without paying any cost for that.
Some secrets of making an  effective business PowerPoint presentation :

One of the important factor before making our presentation is that all contents which we are  using or displaying must be readable and understable. Should Avoid adding unreadable letters because it is the most annoying thing in our presentation. Always Remember that a person sitting at the back can easily see your presentation.We should always have a title slide, an outline , and a closing slide: These terms are the most important slides of your presentation. Our title slide must be that powerful that it attracts audiences towards you. It must contain: the title of our presentation, date of the presentation and your name. It’s better if you add your company logo in your slides. An outline slide contains a snapshot of your presentation. A closing slide usually contains “thank you”, to let your audiences know that the presentation has finished and now you are ready to give answers of their questions.
                                                                       

As we see that Lot's of small business owners are struggling to make their business globally  . And  some manage quite well, Some of them still  fighting for survival, and in either case, few are really making it big.
So what's the secret? Of course, there aren't really any secrets, but there are principles you can live and work by that help you propel yourself and your business to the next level.
As it has been said that businees and their ideas always big with a big plan so think big. Small businesses, by nature, think small. We can take ideas from seeing some presentation of our type and can easily be downloaded from internet.Free powerpoint presentation templates is one of the easiest way to ged rid of such problem.You don't have a lot of capital, so you have a small web site, with low inventory – the last part of this equation though, is few customers. In reality, it doesn't matter what size your business is; customers are looking for a particular product or service. If you can meet it, you can profit. Don't imagine that because you are "small" you can't do big things. You can! You just have to have that mindset.
For more info visit to our site:http://www.freeppttemplate.com 

Become educated , we should always use the latest and finest technology for any thing.You may have a put a lot of time and effort into getting your business started right but if you don't continue, you'll be stuck at the top of a down escalator, which heads in one direction.  World business is always changing, and in order to keep up, you need to go with the flow. For this read ,read magazines , join forums , and do whatever it is that keeps you up to date – the important thing is to do something.
Shift as necessary. You might discover once you're gotten started that there's a certain niche in your business that can provide great opportunity for you. Don't be afraid to change your business model. That's often what's required in order to grow.
It doesn't take any  matter how you look at it, there is always going to be some kind of link between lead generation and how a business functions. But the thing is that If
you are not bringing in any leads then you are most likely not generating any sales as well. The only way we and our business survive in that scenario is if you have a strong existing base that generates enough revenue to keep you going. However, the only problem with that is you end up stagnating and your income eventually gets eaten up by rising costs. As time goes on you will begin to spend more and more time, money and effort you will be spending on generating new clients and new leads.
So many sites which provide so many templates related to anything like education , medical , business from where we can get ideas and can resolve our issues. We can easily download ppt templates free download from them.